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Constitution and Bylaws
The BlackMo Smowmobile Club was organized in 1998 to promote family participation in snowmobiling. Its goal is to open and create trails in the Centre County region to make snowmobiling safer and more enjoyable for the entire family.
Code of Conduct
I will be aware of and obey all State, Local, and Club rules and regulations
I will keep my snowmobile in safe operatiing condition
I will respect the property and trails I ride on, whether on public or private lands
I will treat the environment with respect by not littering, by waiting for enough snow cover to protect vegetation, avoid running over trees and shrubs, and appreciate but not disturb animals or other outdoos users
I will do my best working with committees and helping out with club activities and events
I will act responsibly and be responsible for my guests, recognizing that my actions reflect on all snowmobile owners
Article 1 - Meetings
Section 1: The name of this club will be BlackMo Snowmobile Club and will be referred to as "The Club"
Section 2: Meetings of The Club will be held monthly. The meetings are held at the Bellefonte Bakery in downtown Bellefonte starting at 7:00pm.
Section 3: In order to be able to call a meeting to order, there must be a total of five qualified to vote members. This does not include the President as he only votes in the case of a tie
Section 4: Only members in good standing are entitled to vote.
Section 5: If an occasion arises that cannot wait until the next regularly scheduled meeting, the President can call an executive session. All decisions at an executive session are binding unless overridden by a two-thirds vote at the next regularly scheduled meeting.
Acticle 2 - Membership
Section 1: There shall be two classes of membership:
1. Family Membership. Includes all husbands, wives, and all children up to the age of eighteen.
2. Individual Membership. Is for individual members eighteen years of age or older
Section 2: Family Membership: For paid up members eighteen years of age orolder in good standing, husband and wife get one vote. Individual Membership: Paid up members eighteen years of age and older in good standing receives one vote.
Section 3: New members must submit application and payment to the club secretary. At next regularly scheduled meeting their application for membership is voted on requiring a two-thirds majority of those present.
Section 4: Membership size, or curtailment thereof, must be advertised in the monthly newsletter before it can be on at a monthly meeting. A two-thirds vote of those in attendance is required to limit membership size.
Section 5: The executive committee will deal with violations of the constitution and bylaws.
Section 6: All members must be a P.S.S.A. member.
Article 3 - Dues
Section 1: Membership dues are as follows:
Family Memberships $15.00 per year
Individual Memberships 10.00 per year
Section 2: Membership runs from January 1 to December 31
Section 3: Membership will be maintained the following year until March 1st, at which time, non payment of dues will result in the membership lapsing for the year. reinstatement can be made by paying the full amount of the dues owed for the year.
Section 4: Dues taken from the beginning of August will be for the next years dues.
Article 4 - Officers
Section 1: Officers of the club will consist of:
Members at large
Section 2: Officers are elected for a term of two years. Nominations are held at the monthly meeting in August. The nominations are advertised in the September monthly newsletter to come out before the September meeting. Nominations will be opened again at the September meeting. With no further nominations, elections can be held with the new officers taking over at the end of the meeting. If more nominations are accepted, advertisement of all nominations, ones made in August and ones made in September, will be advertised in the October monthly newsletter to come out before the October meeting. Elections will then take place at the October meeting with the new officers taking over at the end of the meeting.
Section 3: Voting on officers can be by ballot or show of hands. The president will ask if anyone objects to voting by show of hands. One objection will warrant voting by secret ballot. In the event there is only one candidate for each office, the president will direct the secretary to cast a ballot containing the names of those nominated, making their selection unanimous.
Section 4: Nominations will be accepted from the floor if those persons are present to accept or decline. Nominations will be accepted without the person being present if a handwritten note accepting the nomination is turned in to the vice president upon the nomination. The vice president will verify the accuracy of the note by contaction the individual nominated prior to the newsletter coming out. The newsletter will report the findings of the vice president.
Section 5: Nominees for office must be members in good standing
Section 6: If a vacancy should occur during a regular term, the executive committee will make an appointment to fulfill the term.
Article 5 - Duties of Officers
Section 1: President: Shall preside at all meetings of the Club. He/She will decide all points of order that may arise during the meeting. The president will not vote on any matters before the Club or executive committee except in the case of a tie. Then the president will have the deciding vote. The president will be an ex officio member of all committees. The president will be an ambassador for the Club. He will conduct himself/herself with dignity and honor putting the Club and the sport of snowmobiling in a positive light with the general public. He/She will promote the Club as much as possible by bringing as much good publicity about the the Club to the attention of the general public. At all times while representing the Club, the president will conduct himself/herself above reproach.
Section 2: Vice President: Will assume all the powers and authority vested in the office of president in the president's absence or inability to fulfill his/her duties. In addition, the actions of the vice president, while representing the Club, will be in such a manner to support the president in promoting the Club and the sport of snowmobiling in a positive light with the general public by conducting himself/herself above reproach. The vice president will assume all the duties of the office of president in the event of the president's death, resignation, or removal from office.
Section 3: Secretary will record all proceedings of the Club. At monthly meetings, the secretary will report on the proceedings of the previous meetings. He/She will maintain any records required by the Club. It will be the duties of the secretary to send out all notices to members of the Club. The secretary will receive and answer communications, read all notices received and sign all notices by the Club.
Section 4: Treasurer: It is the duty of the treasurer to pay bills presented to him/her that is authorized by the club membership at a monthly meeting, the executive committee, or routine expenditures from an approved budget. The treasurer will keep a record of all money received and disbursed. The treasurer will read a report of all receipts, expenditures, and balances of all accounts at every monthly meeting. At the close of his/her term, the treasurer will submit a report and all records belonging the the Club. The books will be approved by the membership on reccomendation of the executive committee at which time they will be turned over to his/her successor.
Section 5: Member at Large: Of the executive committee will be an elected position. His/Her job will be added input in executive meetings. No executive meeting can be held without first notifying the member at large.
Section 6: Executive Committee. Will consist of all officers, president, vice president, secretary, treasurer, and member at large. The duties will consist of taking care of any business that because of its urgency cannot wait for the next monthly meeting. It will be the duty of the president to call such a meeting and he/she will preside at such a meeting. Three of the five members of the executive committee must be in attendance to make a quorum. The business of the executive meeting can be conducted on the phone.
Article 6 - Rules and Regulations
Section 1: All meetings will be run using Robert's Rules of Order and be enforced by the president.
Section 2: This constitution and bylaws can be amended by the following procedure. A motion is made to amend the constitution and bylaws. After a second and discussion, the membership in attendance will vote by a simple majority to advertise the ammendment to all membership. At a subsequent monthly meeting, the amendment can be approved by a two-thirds vote of members present.
Section 3: If a member exhibits behavior that a fellow member feels is inappropriate, he/she should bring that behavior to the attention of the president. At the discretion of the president, he/she will discretely handle the situation. If the president deems necessary, he can call a meeting of the executive committee to discuss. The executive committee can take action deemed necessary up to and including expulsion from the club. In the event someone feels the actions of the president are inappropriate, he/she can approach the vice president. The vice president will use his/her discretion to handle the situation. The president can only be removed from office by a two-thirds vote of the members present at a monthly meeting. The president will be excused from the room while the discussion and vote is taking place. Once removed, the executive committee can meet to decide any other action needed to be taken up to and including expulsion.
Section 4: The president will submit a budget to the membership for approval at the monthly meeting in September. The budget must balance. In an election year, the outgoing president will submit a budget as above. The incoming president, after his election, can make amendments to the budget with a simple majority of the membership present at any reglarly scheduled meeting. Any expenditure needed that does not fall within the scope of the budget must be voted on at a monthly meeting or an executive meeting. When submitting an expenditure outside the budget, the motion must also contain provisions on where the money is going to come from to cover it.
Article 7 - Order of Business
1. Call meeting to order
2. Check to make sure a quorum is present to conduct business.
3. Reading and voting on approval of the minutes from the last meeting.
4. Treasurers report.
5. Vote on any expenditures.
7. Committee Reports.
8. Unfinished Business.
9. New Business.
10. Any other business for the good of the order.
Committee reports are:
Thank You notes that need to be sent.